WHAT EMPLOYEES SHOULD KNOW:
! Name/SSN no-matches can result from simple administrative errors.
! You should contact the Social Security Administration (SSA) as soon as possible to update your records following a name change due to marriage, divorce or some other reason.
! You should double-check your name and SSN on your Social Security card for errors.
! If you receive a no-match notice or discover an error on your Social Security card, an SSA representative can review it with you.
! Your employer may periodically ask for information on the status of your efforts to address and resolve the no match.
EMPLOYEES SHOULD REQUEST:
! Notice from their employer of the nature and source of any reported name/SSN no-match.
! An opportunity to review and correct name/SSN errors in employer records.
! Continued employment while addressing and resolving a reported name/SSN no-match.
! A reasonable period of time to gather documents and resolve a reported name/SSN no-match with SSA
! Equal treatment under the employer’s policies regarding name/SSN no-matches regardless of citizenship status or national origin.
EMPLOYEES SHOULD CALL OSC’S HOTLINE IF AN EMPLOYER:
! Attempts to immediately reverify an employee’s employment eligibility by requesting the completion of a new Form I-9 based solely on receipt of a no-match notice.
! Terminates, suspends or takes any other adverse action affecting an employee’s employment based only on the notice of name/SSN no-match.
! Fails to provide a reasonable period of time for an employee to address and resolve the reported no-match.
! Follows different procedures for different classes of employees based on national origin or citizenship status.
! Requires an employee to produce specific documents to address the no-match.
! Requires an employee to produce specific written evidence from the SSA or any other governmental entity that the no-match has been resolved.
For more information on the anti-discrimination provision of the Immigration and Nationality Act call OSC through its employee telephone hotline or visit OSC’s Website:
1-800-255-7688/1-800-237-2525 (Hearing Impaired/TDD)